Graduation Convocation Instructions

Brigham Young University holds graduation ceremonies following winter semester in April and following summer term in August. Students who graduate in June are invited to attend the August commencement and convocation; students who graduate in December are encouraged to join in the ceremonies the following April.

 

Graduation ceremonies consist of two events: commencement and convocation. Commencement is the university gathering, which includes all graduating students. Convocation is the gathering of graduating students by college/school the day after commencement. During convocation each graduate is recognized by name and appears on stage.

 

The following information pertains to the McKay School of Education convocation:

 

Request to Walk Form

Standard Graduation Designation
 

Graduated in: 

Walk in:

December

April (the following)

April

April (the current)

June

August (the following)

June Interns

April (the previous)

August

August (the current)

 

 

Who should submit a request to walk form:

 

  • Graduates who wish to walk in a graduation ceremony one semester/term either before or after their declared graduation date must submit a Request to Walk Form.

  • Graduates from another college who will be walking with a spouse or other family member from the School of Education must submit a Request to Walk Form.

Form:

  • Please bring the completed form to Education Student Services in Room 350 of the David O. McKay Building (MCKB). A hard copy of the Request to Walk Form is available in this office.

 

Date, Time, and Location of Convocation

Dates:

 

Friday, April 28, 2017

 

Friday, August 18, 2017

 

Time: Convocation begins promptly at 8:00 a.m. Undergraduate and master's students must arrive at 7:00 a.m.; doctoral students should arrive no later than 7:30 a.m.

 

Location: Smith Fieldhouse gymnasium.

 

Instructions for Lining Up

Baccalaureate and Master's Candidates: Line up on the turf-covered area at the west end of the Smith Fieldhouse indoor track. You will be given a name card with a number on it. Line up in sequence according to this number, guided by the signs on the wall.

 

Doctoral Candidates: 

Pick up a name card at the west end of the Smith Fieldhouse indoor track and line up behind the curtain located directly behind the main podium. Bring your hood, but DO NOT WEAR IT; you will be hooded during the convocation exercises. An usher behind the curtain will show you where to line up, and a picture will be taken at this time.

 

Instructions for Walking Across the Stage

Baccalaureate and Master's Candidates: At the appropriate time, the usher will tell you to move out of your seat and guide you onto the stage. Your name will be read as you walk across the stage to receive your diploma cover from university officials. You will then walk off stage and return to a seat (not necessarily the same seat as before). An usher will direct you as you leave the stage. 

 

Doctoral Candidates: You will be seated on the stand, and at the appropriate time the reader will announce your name. As your name is read, you will come down and be hooded, then walk across the stage to receive your diploma cover from university officials. You will then return to your seat on the stand. Please do not wear your cap when being hooded.  

Dress Requirements

  • Graduation is a "Sunday best" event. Men should wear dress shirts and ties, and women should wear skirts or dresses. Please ensure skirts/dresses are knee to mid-calf length; do not wear long dresses or slacks that show below the gown. Graduates should wear appropriate dress shoes.

  • Graduates should leave all personal belongings (purses, cameras etc.) with a guest. Graduates will not have permanent seats on which to leave personal items, and personal items should not be carried while crossing the stage.

  • Please do not wear green. Photos of the graduates are taken with a green screen as a backdrop.

  • To order your cap and gown, go to http://colleges.herffjones.com/college/_byu/

    • *Note*: The above link is only active during specific periods of time.

 

Tassels

  • Graduates should wear the tassel on the left side of the cap throughout the exercises except when crossing the stage. At that time you may move the tassel to your right side to give a clear view of your face to the audience and photographer.

 
  • Tassel colors are as follows:

 

BS degree

Gold

BA degree

White

MS degree

Gold

MA degree

White

MEd/EdS degree

Light blue

EdD/PhD degree

Gold (short)

 

Caps

The cap should be worn on the top of your head with the mortar board parallel to the floor. Please do not wear the cap on the back of your head or at an angle.

 

Name Cards

If you would like your name read differently from the way it appears on your graduation application on MyBYU, please call Education Student Services at (801) 422-3426 and tell the secretaries how you want your name announced. For example, if the name on your application is your full name, "Jane Ilene Walker Doe," and you want your name announced as "Jane Walker Doe," you need to call and request the change. Calls must be received no later than Monday before graduation.

 

If your name is often mispronounced, please call Education Student Services and tell the secretaries the proper pronunciation of your name. Calls must be received no later than the Monday before graduation.

 

Photography

A professional photographer will take pictures as graduates shake hands with university administrators. The photographers will make the photos available to each graduate. There is no obligation to buy the photograph.

 

If friends or family members would like to take a picture as the graduate crosses the stage, the best place to sit is on the south balcony. Guests may not come on to the graduate seating floor to take pictures.

 

Guests

  • No tickets are required for guests to attend the convocation ceremony.

  • Doors will open at 6:45 a.m., and guests must be seated by 7:45 a.m., at which time seats may no longer be saved. Family members may not sit in empty graduate seating; only graduates and faculty are allowed in this area. Seating for individuals with a wheelchair, walker, or special need will be provided in designated areas. Ushers will be at the doors to assist with seating and distribution of programs.

  • If a graduate or a guest will need special arrangements due to a disability, please call Education Student Services at (801) 422-3426 and let the secretaries know what the needs are. Arrangements must be made no later than the Monday before graduation.

  • We ask guests to withhold applause until each group is finished and an invitation to applaud is given. To maintain a professional and dignified atmosphere, guests should not whistle or make disruptive noises during the convocation ceremony.

 

Parking

For those attending the convocation, 750 parking stalls are available in the Y lot directly east of Zion's Bank. This lot can be accessed from University Avenue. Please carpool with family members, as parking may be limited.

 

Open House

After the convocation ceremony, a recessional will be led by the dean and followed by faculty and graduates to an open house/reception south of the indoor tennis court. Guests are invited to follow the recessional to this location to meet their graduates and enjoy the reception together. Refreshments include various cakes and brownies, fruit, and mixed nuts.

 

Page updated 02/24/17

 

Although Education Student Services makes every effort to ensure the accuracy of the information found on this website, we reserve the right to make changes at any time. Students should regularly consult with their department, college advisement center, the university catalog, and Education Student Services for updates and changes.

 
Education Student Services (ESS)